1. The particulars of the organization’s functions and duties.
2. The Powers and duties of officers and employees.
3. The procedure followed in the decision making process, including channels of supervision and accountability.
4. The norms set by the company for the discharge of its functions.
5. The rules, regulations, instructions, manuals and records, held by the company under its control or used by its employees for discharging its functions.
6. A statement of the categories of documents that are held by the company or under its control.
7. The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of the company’s policy or implementation thereof.
8. A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
9. A directory of officers and employees.
10. The monthly remuneration received by each of the officers and employees, including the system of compensation as provided in its regulations.
11. The budget allocations indicating the particulars of all plans, proposed expenditures and reports on disbursements made.
12. The manner of execution of subsidy programs, including the amounts allocated and the details of beneficiaries of such programs.
13. Particulars of recipients of concessions, permits or authorizations granted by the company.
14. Details in respect of the information, available to or held by the company reduced in an electronic form.
15. The particulars of facilities available to citizens for obtaining information, including hours of a library or reading room, if maintained for public use.
16. The names, designations and other particulars of the Public Information Officers.

i) The particulars of the organization’s functions and duties
Ennore port Limited (EPL) is a company registered under the Companies Act 1956, incorporated on 11th October 1999. The company was incorporated to manage the Major Port at Ennore. Ennore Port was dedicated to the Nation by the Hon’ble Prime Minister of India on 1st February 2001. The Port commissioned commercial operations with two coal berths on 22nd June 2001 by handling Thermal Coal for the TNEB catering to the coal requirements of North Chennai Thermal Power Station, Ennore Thermal Power Station and Mettur Thermal Power Station.

The company has adopted the landlord concept for port development and management. As a Landlord Port EPL mobilizes and invests in the creation of waterside facilities i.e., deepening of the Approach Channel and Port Basin and associated common user facilities and perform regulatory functions and administer resources such as land and utilities. All other capital investments are being made through private capital either through operators for multi user facilities or by captive users.

The company has planned to develop facilities for handling of Iron Ore, Coal, POL products, LPG, LNG and Containers in a phased manner

The Company is managed by a Board of Directors comprising of one Chairman cum Managing Director, two Whole-time Directors, one Director representing the Government of India, one Director representing the Chennai Port Trust and three Non-official Directors

vi) A statement of the categories of documents that are held by the company or under its control

• Register of vessels calling the Ports and the marine dues collected, Environment Monitoring Report (monthly), Statement of Accidents, Hydrographic Charts, Register of harbour crafts plying in the Port and Tide, winds and wave data collected by NIOT (monthly) are available with the Marine Department.

• Files relating to development of Terminals,

• Bank Guarantees, Contract Agreements, Books of Accounts including Ledger Accounts are under the control of Accounts Department.

• Board Meeting Agenda & Minutes, Audit Committee Agenda & Minutes, Annual General Meeting Agenda & Minutes & Statutory Registers are under the control of Secretarial Department.

• All files relating to Personnel & Office Administration are available with the Administration Department.

vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of the company’s policy or implementation thereof

As far as marine services are concerned, Port Users Meeting (Port Ship Interface committee) are held at every quarter to obtain the views, suggestions, feedback of port users, agents, marine contractors, etc. in order to enhance the Port – Ship coordination.

The public or corporate entities are free to contact the Port authorities on any specific issues involving them. At present, the transactions with the public is very limited

viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public

ix) A directory of officers and employees

Class - I

x) The monthly remuneration received by each of the officers and employees, including the system of compensation as provided in its regulations

xi) The budget allocations indicating the particulars of all plans, proposed expenditures and reports on disbursements made.

The Company has a system of preparing a Plan and Non-Plan Capital Expenditure Budget every year. The Company’s capital Expenditure is guided by these Budgets.
 

xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes

Not Applicable

xvi) The names, designations and other particulars of the Public Information Officers

Public Information Officer

Shri M. Gunasekaran
Dy. GM (Fin) & Secretary
Ennore Port Limited
No.23, First Floor,
Rajaji Salai
Chennai - 600 001
Off. Tel: 044 - 43012499 (D)
Mobile : 98409 43015
E-mail : dgm-f@epl.gov.in

Appellate Authority

Capt. D.K. Mohanty
Director (Marine Services)
Ennore Port Limited
No.23, First Floor,
Rajaji Salai
Chennai - 600 001