Scale of Rates

(with effect from 1st August'07)

ENNORE PORT LIMITED

INDEX

1. The particulars of the organization’s functions and duties.
   
   

2. The Powers and duties of officers and employees.
   
   

3. The procedure followed in the decision making process, including channels of supervision and accountability.
   
   

4. The norms set by the company for the discharge of its functions.
   
   

5. The rules, regulations, instructions, manuals and records, held by the company under its control or used by its employees for discharging its functions.
   
   

6. A statement of the categories of documents that are held by the company or under its control.
   
   

7. The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of the company’s policy or implementation thereof.
   
   

8. A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
   
   

9. A directory of officers and employees.
   
   

10. The monthly remuneration received by each of the officers and employees, including the system of compensation as provided in its regulations.
    
    

11. The budget allocations indicating the particulars of all plans, proposed expenditures and reports on disbursements made.
    
    

12. The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.
    
    

13. Particulars of recipients of concessions, permits or authorizations granted by the company.
    
    

14. Details in respect of the information, available to or held by the company reduced in an electronic form.
    
    

15. The particulars of facilities available to citizens for obtaining information, including hours of a library or reading room, if maintained for public use.
    
    

16. The names, designations and other particulars of the Public Information Officers.

i) The particulars of the organization’s functions and duties

Ennore port Limited (EPL) is a company registered under the Companies Act 1956, incorporated on 11th October 1999. The company was incorporated to manage the Major Port at Ennore. Ennore Port was dedicated to the Nation by the Hon’ble Prime Minister of India on 1st February 2001. The Port commissioned commercial operations with two coal berths on 22nd June 2001 by handling Thermal Coal for the TNEB catering to the coal requirements of North Chennai Thermal Power Station, Ennore Thermal Power Station and Mettur Thermal Power Station.

The company has adopted the landlord concept for port development and management. As a Landlord Port EPL mobilizes and invests in the creation of waterside facilities i.e., deepening of the Approach Channel and Port Basin and associated common user facilities and perform regulatory functions and administer resources such as land and utilities. All other capital investments are being made through private capital either through operators for multi user facilities or by captive users.

The company has planned to develop facilities for handling of Iron Ore, Coal, POL products, LPG, LNG and Containers in a phased manner.

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ii) The Powers and duties of officers and employees

The Company is managed by a Board of Directors comprising of one Chairman cum Managing Director, two Whole-time Directors, one Director representing the Government of India, one Director representing the Chennai Port Trust and three Non-official Directors.

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iii) The procedure followed in the decision making process, including channels of supervision and accountability

• Decisions on Major Projects are based on viability and its necessity.
  

After initial identification of the projects, the tender process will begin.



• Channels of Supervision
  

The supervision is carried out through professionals outsourced and the co-ordination is done by in-house engineers.



• Decision Making
  

The decision making in all issues is done as per the delegation of powers approved by the Board of Directors. The initiating authority, recommending authority and approving authority for various issues (general, finance & budget, procedures for contracts and agreements, certifying bills for payment) are defined in the delegation of powers.

iv) The norms set by the company for the discharge of its functions

• Practice followed in Major Ports, Ministry/ Government Departments such as Railways, Shipping, Road Transport and Highways, CPWD, Public Sectors are used as applicable and relevant.
  
  

• System of cash memo for minor purchases / works, quotations for items upto Rs. 5 lakhs of standard purchases and minor construction activities, limited tenders for special items and open tenders for the major works (exceeding Rs. 20 lakhs) is followed.

v) The rules, regulations, instructions, manuals and records, held by the company under its control or used by its employees for discharging its functions

• Memorandum and Articles of Association
  

• Ennore Port Harbour Crafts Rules, 2004

(The above Rules deals with regulation, licensing and registration of harbour crafts plying within the Port limits. The Draft Rules are forwarded to Ministry of Shipping for approval. As a temporary arrangement, Chennai Port Harbour Crafts Rules are being presently adopted in Ennore Port till receipt of Ministry’s approval of Ennore Port HC Rules.)

• Safety Regulations

(These Regulations deals with safety of personnel and employees working in the Port. The safety regulations are under preparation and will be finalised when various port projects are completed.)


• Marine Manual
  

• Crisis Management Plan
  

• Port Entry / Outward Clearance Procedures
  

• Rules for carrying out Hot work on vessels, crafts in the berth, jetty, etc.
  

• Delegation of Powers
  

• Investment Policy
  

• Leave Travel / Allowance / Leave Travel Concession Rules
  

• Travelling Allowance Rules

vi) A statement of the categories of documents that are held by the company or under its control

• Register of vessels calling the Ports and the marine dues collected, Environment Monitoring Report (monthly), Statement of Accidents, Hydrographic Charts, Register of harbour crafts plying in the Port and Tide, winds and wave data collected by NIOT (monthly) are available with the Marine Department.

• Files relating to development of Terminals,

• Bank Guarantees, Contract Agreements, Books of Accounts including Ledger Accounts are under the control of Accounts Department.

• Board Meeting Agenda & Minutes, Audit Committee Agenda & Minutes, Annual General Meeting Agenda & Minutes & Statutory Registers are under the control of Secretarial Department.

• All files relating to Personnel & Office Administration are available with the Administration Department.

vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of the company’s policy or implementation thereof

As far as marine services are concerned, Port Users Meeting (Port Ship Interface committee) are held at every quarter to obtain the views, suggestions, feedback of port users, agents, marine contractors, etc. in order to enhance the Port – Ship coordination.

The public or corporate entities are free to contact the Port authorities on any specific issues involving them. At present, the transactions with the public is very limited

viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public

ix) A directory of officers and employees

Class - I